Chief of Staff / Personal Assistant to the Group CEO at Emeraid International Group Limited

Location: Abuja, Nigeria
Employment Type: Full Time
Experience: Minimum of 6 years
Qualification: Relevant Degree or Equivalent Professional Experience
Application Deadline: 21 November 2026

Job Overview

Emeraid International Group Limited is recruiting a Chief of Staff / Personal Assistant to the Group CEO in Abuja.

The successful candidate will manage the CEO’s office, coordinate executive activities, handle correspondence, organise meetings and travel, and ensure that management decisions translate into timely actions.

The position combines hands on executive assistance with strategic coordination. The appointee will also maintain an action tracking system, prepare briefing materials, coordinate stakeholders, and protect the CEO’s time while ensuring that important commitments receive appropriate attention.

Candidates should have at least six years of relevant experience, including demonstrable direct support to a senior executive.

About Emeraid International Group Limited

Emeraid Group is a development and enterprise conglomerate bringing together specialised subsidiaries across advisory services, enterprise support, financial structuring, and asset backed financing.

The group integrates advisory, capacity building, financial structuring, asset deployment, and technology to support development and enterprise activities.

Its shared services platform supports businesses and projects in development advisory, enterprise development, renewable energy, and related commercial activities.

Key Responsibilities

1. Executive Correspondence and Communication

1. Manage authorised email inboxes and other executive correspondence.
2. Review incoming communications, prioritise requests, and track necessary follow ups.
3. Draft professional responses and send communications within delegated authority.
4. Ensure that commitments and decisions requiring the CEO’s approval are properly escalated.

2. Executive Meeting Preparation

1. Prepare concise briefing documents, meeting agendas, and supporting materials.
2. Highlight important decisions, potential risks, and preparation requirements before engagements.
3. Confirm meeting arrangements and logistical readiness.
4. Organise meeting materials for the CEO and relevant stakeholders.

3. Administrative and Operational Support

1. Anticipate administrative needs and resolve routine operational problems.
2. Execute assigned tasks personally and ensure timely completion.
3. Reduce the CEO’s routine administrative workload.
4. Escalate significant issues with clear recommendations and available options.

4. Stakeholder and Board Coordination

1. Coordinate professional communication with partners, clients, directors, and management.
2. Support the organisation of meetings and preparation of relevant documents.
3. Maintain effective communication between the CEO’s office and relevant stakeholders.
4. Provide Board meeting support without assuming executive or statutory secretarial authority.

5. Travel and Personal Administration

1. Coordinate executive travel arrangements, including itineraries, bookings, and logistics.
2. Manage relevant travel documents, expenses, and administrative requirements.
3. Handle authorised personal administrative assignments.
4. Obtain necessary spending approvals and maintain separate business and private records.

6. Diary and Time Management

1. Manage the CEO’s calendar and prioritise appointments.
2. Resolve scheduling conflicts and protect time for preparation and important commitments.
3. Account for travel arrangements, personal commitments, and necessary breaks between engagements.
4. Manage interruptions while allowing legitimate issues to receive appropriate attention.

7. Action Tracking and Follow Through

1. Record management decisions, assigned responsibilities, and deadlines.
2. Maintain an action register and monitor outstanding assignments.
3. Follow up with responsible individuals to ensure timely delivery.
4. Escalate delays and verify completion before closing assigned tasks.

8. Confidentiality and Executive Office Continuity

1. Maintain secure executive records and approved access arrangements.
2. Protect confidential business and personal information.
3. Maintain administrative continuity during the CEO’s travel or absence.
4. Establish appropriate backup arrangements to keep the CEO’s office functional.

Requirements

Interested candidates should meet the following requirements:

1. At least six years of relevant experience in executive assistance, CEO office management, strategic coordination, consulting, or programme operations.
2. Demonstrable experience providing direct support to a senior executive.
3. A relevant degree or equivalent professional pathway supported by strong practical experience.
4. Practical competence in complex calendar management, inbox administration, meeting preparation, and professional correspondence.
5. Experience coordinating executive travel, documents, expenses, and administrative activities.
6. Strong digital productivity skills, including the safe use of shared calendars, meeting tools, permissions, and document repositories.
7. Excellent writing, analytical synthesis, discretion, and prioritisation skills.
8. Ability to communicate professionally with senior colleagues and follow up on assigned responsibilities.
9. Ability to distinguish between delegated responsibilities and decisions reserved for executive approval.
10. Willingness to undertake both strategic coordination and practical personal assistant responsibilities within agreed working arrangements and privacy safeguards.

Additional Information:

A master’s degree is not mandatory. Previous experience under the formal title of Chief of Staff is also not compulsory.

Performance Expectations

The successful candidate will be expected to establish dependable executive office systems within the first 30 days.

These systems should include:

1. An organised executive diary.
2. A reliable briefing and meeting preparation process.
3. An action register for tracking decisions and assignments.
4. An effective correspondence management workflow.

By the sixth month, the target is to reduce the CEO’s time spent on routine administration and coordination by 40%, without missing material commitments or requiring an always available assistant arrangement.

Selection Process

The recruitment process will include:

1. Structured interviews.
2. A timed practical assessment based on a fictional scenario.
3. Proportionate candidate verification.

Only shortlisted candidates will be contacted. Reasonable adjustments will be considered, and current employers will not be contacted without the candidate’s prior consent.

Candidates will be assessed based on demonstrated practical capability and professional judgement rather than job titles or presentation alone.

Job Details

Category	Details
Job Title	Chief of Staff / Personal Assistant to the Group CEO
Company	Emeraid International Group Limited
Industry	Development, Enterprise and Financial Services
Location	Abuja, Nigeria
Employment Type	Full Time
Qualification	Relevant Degree or Equivalent Professional Experience
Experience	Minimum of 6 years
Application Deadline	21 November 2026

How to Apply

Interested and qualified candidates should submit their applications online through the recruitment portal:

Apply for the Chief of Staff / Personal Assistant position at Emeraid International Group Limited

Application Deadline: 21 November 2026.