Executive Assistant to the Managing Director at Proten International

Proten International is an award-winning and leading international Human Resources and Management Consulting firm that provides a range of Advisory and Transformation solutions. Our focus is to align every organisation’s activities relating to People, Process and Technology closely with its business strategy and vision. Founded in 2011 in the United Kingdom, we have since expanded across Europe and Africa, serving clients across the public and private sectors and various industries including Banking, Oil and Gas, Insurance, Information Technology, Real Estate, Energy, FMCG, Manufacturing and many more. In 2015, we launched our Africa office in Lagos, Nigeria, and have since provided a range of tailored solutions to various organisations. Our bespoke and innovative solutions cut across: Learning and Development,  Recruitment and Talent Acquisition, Outsourcing / Managed Staffing, Enterprise Transformation, HR Advisory, HR Technology. Get in touch with us! People | Process | Technology.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Managing Director

Location: Lagos
Employment Type: Full-time

Job Summary

• The successful candidate will be responsible for managing the MD’s schedule, coordinating meetings and travel arrangements, handling correspondence, preparing executive documents, and ensuring effective follow-up on assigned tasks.
• We are seeking a highly organised, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to the Managing Director (MD).
• The role also requires managing communication with internal and external stakeholders while maintaining strict confidentiality and ensuring the smooth operation of the MD’s office.

Key Responsibilities

• Prepare, review, and organise executive documents, reports, memos, presentations, and meeting agendas.
• Screen and handle incoming calls, manage enquiries, and send reminders on pending and overdue tasks.
• Follow up on agreed actions and ensure assigned tasks are completed within stipulated timelines.
• Coordinate meetings, conference calls, and interviews, including scheduling, preparing agendas, gathering relevant documents, and managing logistics.
• Perform other administrative and executive support duties as assigned by the MD.
• Serve as the primary point of contact between the MD and internal or external stakeholders, ensuring smooth communication and professional engagement.
• Record meeting minutes, document key decisions, and circulate action points to relevant stakeholders.
• Handle sensitive business and personal information with the highest level of confidentiality and discretion.
• Draft correspondence, emails, reports, presentations, and other administrative documents.
• Act as a gatekeeper, managing access to the MD’s time and office while ensuring important matters receive appropriate attention.
• Maintain an organised filing system and ensure proper documentation and information management.
• Manage emails, correspondence, and other communications, responding where appropriate and escalating matters requiring the MD’s attention.
• Manage the MD’s calendar, appointments, recurring tasks, and travel arrangements, ensuring effective scheduling and prioritisation of important matters.

Requirements

• Exceptional written and verbal communication skills.
• Excellent organisational and time-management skills, with the ability to prioritise multiple tasks effectively.
• Ability to handle confidential information and exercise sound judgement and discretion.
• Minimum of 3 years’ experience in executive assistance, administrative support, or a similar role.
• Previous experience providing direct administrative support to a Managing Director, CEO, or senior executive is an advantage.
• Strong skills in executive administration, calendar management, correspondence handling, and meeting coordination.
• Proactive, detail-oriented, and capable of working independently with minimal supervision.
• Bachelor’s Degree in Geology from a recognised institution.
• Proficiency in Microsoft Office Suite and other relevant office productivity tools.
• Strong interpersonal, problem-solving, and multitasking abilities.

Remuneration

• Benefits: Leave Allowance, 13th-Month Salary, Appraisal Bonuses, Weekly Site Transportation Allowance, and HMO.
  BenchmarkPay
• Salary: N250,000 – N300,000 monthly.

How to Apply
Interested and qualified candidates should send their Applications to: recruitment@protenintl.com using “Executive Assistant to the Managing Director” as the subject of the email.

Note: Only qualified candidates willbe contacted.

Application Deadline: 23rd November, 2026.